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Mileage Price for Delivery Service to the Campsite
Caraving’s Recommendations on Mileage Surcharges
If you own a recreational vehicle (motorhome or a car towing a caravan) and offer your rental service on Caraving, you’ve likely considered how to manage transporting your vehicle to the campsite chosen by the customer. Below, we provide a guide to setting a fair, competitive mileage surcharge tailored to your vehicle type, caravan, and fuel type.Offer Free Kilometers as a Courtesy
Caraving recommends Hosts offer the first few kilometers of the delivery service for free, such as 15 to 20 kilometers. This gesture enhances the perception of a friendly and competitive service, making your listing more appealing and boosting bookings.
If the customer’s chosen campsite is within 15–20 kilometers, we recommend not charging a mileage surcharge, as this distance is minimal and can be considered complimentary. Offering this service at no cost improves the customer’s experience and makes your offer more attractive.
For campsites beyond this free distance, applying a mileage surcharge to cover the additional fuel costs is reasonable. Below, we explain how to calculate this based on your vehicle type, caravan weight, and fuel type.
How We Calculate the Cost Per Kilometer
The cost per kilometer considers the average fuel consumption, the weight of the towed caravan, and the fuel type (gasoline or diesel). Here’s a breakdown of our calculations:
1. Fuel Price:
- Gasoline: €1.80/liter
Diesel: €1.70/liter
(Note: These prices are set higher than the current average in Spain to provide a safety margin.)
2. Vehicle’s Average Consumption:
Consumption varies by vehicle type and caravan weight. An additional percentage is added for the extra effort of towing.
3. 20% Adjustment:
A 20% markup covers possible price fluctuations and platform fees.
Motorhomes
Gasoline: Average consumption of 12 liters/100 km.
- Base price per km: 12/100 × 1.80 = 0.216 €/km
With 20% adjustment: 0.216 × 1.2 = 0.2592 €/km
Diesel: Average consumption of 10 liters/100 km.
- Base price per km: 10/100 × 1.70 = 0.17 €/km
With 20% adjustment: 0.17 × 1.2 = 0.204 €/km
Cars Towing Caravans:
Light Caravan (<750 kg):
Gasoline: Average consumption of 9.1 liters/100 km.
- Base price per km: 9.1 / 100 × 1.80 = 0.1638 €/km
With 20% adjustment: 0.1638 × 1.2 = 0.19656 €/km
Diesel: Average consumption of 7.8 liters/100 km.
- Base price per km: 7.8 / 100 × 1.70 = 0.1326 €/km
With 20% adjustment: 0.1326 × 1.2 = 0.15912 €/km
Medium Caravan (750-1,500 kg):
Gasoline: Average consumption of 11.2 liters/100 km.
- Base price per km: 11.2 / 100 × 1.80 = 0.2016 €/km
With 20% adjustment: 0.2016 × 1.2 = 0.24192 €/km
Diesel: Average consumption of 9.8 liters/100 km.
- Base price per km: 9.8 / 100 × 1.70 = 0.1666 €/km
With 20% adjustment: 0.1666 × 1.2 = 0.19992 €/km
Heavy Caravan (>1,500 kg):
Gasoline: Average consumption of 13.5 liters/100 km.
- Base price per km: 13.5 / 100 × 1.80 = 0.243 €/km
With 20% adjustment: 0.243 × 1.2 = 0.2916 €/km
Diesel: Average consumption of 12 liters/100 km.
- Base price per km: 12 / 100 × 1.70 = 0.204 €/km
With 20% adjustment: 0.204 × 1.2 = 0.2448 €/km
SUVs Towing Caravans:
Light Caravan (<750 kg):
Gasoline: Average consumption of 12 liters/100 km.
- Base price per km: 12 / 100 × 1.80 = 0.216 €/km
With 20% adjustment: 0.216 × 1.2 = 0.2592 €/km
Diesel: Average consumption of 10 liters/100 km.
- Base price per km: 10 / 100 × 1.70 = 0.17 €/km
With 20% adjustment: 0.17 × 1.2 = 0.204 €/km
Medium Caravan (750-1,500 kg):
Gasoline: Average consumption of 14 liters/100 km.
- Base price per km: 14 / 100 × 1.80 = 0.252 €/km
With 20% adjustment: 0.252 × 1.2 = 0.3024 €/km
Diesel: Average consumption of 12 liters/100 km.
- Base price per km: 12 / 100 × 1.70 = 0.204 €/km
With 20% adjustment: 0.204 × 1.2 = 0.2448 €/km
Heavy Caravan (>1,500 kg):
Gasoline: Average consumption of 16 liters/100 km.
- Base price per km: 16 / 100 × 1.80 = 0.288 €/km
With 20% adjustment: 0.288 × 1.2 = 0.3456 €/km
Diesel: Average consumption of 14 liters/100 km.
- Base price per km: 14 / 100 × 1.70 = 0.238 €/km
With 20% adjustment: 0.238 × 1.2 = 0.2856 €/km
Quick View of Delivery Supplement Table (€/km)
| Vehicle/Caravan Type | Gasoline | Diesel |
|---|---|---|
| Motorhome | 0,2592 €/𝑘𝑚 | 0,204 €/𝑘𝑚 |
| Car with light caravan (<750kg) | 0,19656 €/𝑘𝑚 | 0,15912 €/𝑘𝑚 |
| Car with medium caravan (750-1.500 kg) | 0,24192 €/𝑘𝑚 | 0,19992 €/𝑘𝑚 |
| Car with heavy caravan (>1.500 kg) | 0,2916 €/𝑘𝑚 | 0,2448 €/𝑘𝑚 |
| SUV with light caravan (<750kg) | 0,2592 €/𝑘𝑚 | 0,204 €/𝑘𝑚 |
| SUV with medium caravan (750-1.500 kg) | 0,3024 €/𝑘𝑚 | 0,2448 €/𝑘𝑚 |
| SUV with heavy caravan (>1.500 kg) | 0,3456 €/𝑘𝑚 | 0,2856 €/𝑘𝑚 |
Practical Examples for 10 Kilometers
We understand that per-kilometer rates might seem small at first glance, and it may be challenging to grasp how they translate into actual costs. To help you visualize the associated expenses, here are some practical examples:
- If you set a rate of 1 €/km, do you really think your vehicle consumes 10 € worth of fuel to cover 10 km? Even the least fuel-efficient vehicles don’t justify such a high cost over such a short distance.
- If you set a rate of 0.50 €/km, do you believe 10 km would result in a 5 € fuel expense? Consider the real calculations—average fuel consumption is significantly lower.
Reflect and Adjust Your Perspective
It’s essential to establish fair and reasonable prices that cover your actual costs without being excessive. As seen in these short-distance scenarios, overly high per-kilometer rates could deter travelers interested in renting your vehicles. Before setting a price, analyze the real data carefully and draw your conclusions.
With a competitive and transparent approach, you’ll have a better chance of attracting bookings and building customer loyalty. 😊
Conclusion
A mileage supplement should not be viewed as a tool for making additional profits but rather as a way to avoid losses when delivering the vehicle to more distant campgrounds. Offering the first 15–20 kilometers for free is a strategy that enhances the perception of your service, while applying a fair rate for the remaining kilometers ensures you cover your costs and remain competitive in the market.
Calculating the mileage price for campsite delivery service accurately is essential to attract more bookings and maintain a competitive price-to-quality ratio. If you want to explore other key aspects of renting, check out our article on setting competitive rates: How to Set the Ideal Price for Renting Your Caravan on Caraving.
Together, let’s continue building a transparent and profitable community for everyone!
